Filtering Search Results Using Windows Permissions

Owned by Heather Geyer
Last updated: Aug 08, 2022
2 min read

Administrators can use existing Windows permissions (Access Control Lists) to filter specific types of records so that users only see allowed search results.

Before you can use Windows permissions settings to filter results, you must enable indexing of Access Control List information. See Enabling Security Integration with Windows Permissions for detailed information. 

Once it is enabled, there are three options for filtering based on Windows permissions:

  • Filter search results from folder locations using Windows permissions

  • Filter search results from ArcGIS Server using Windows permissions

  • Filter search results from Portal for ArcGIS using Windows permissions

Filtering Using Access Control Lists

To enable filtering for each of the three options:

  1. Click Enabled below the filter you wish to use

  2. Click the Locations link that appears to open the Location page

  3. On the Locations page, select the appropriate location type to filter and click its Edit icon, then proceed as described below

Filtering Search Results From Folders

  • Go to the Settings tab and make sure that Index Access Control Information is set to Yes as shown below:

  • Click Save when you are done

  • You will need to re-scan the location in order for the the ACL information to be indexed

  • Return to the Search Results page

  • Click Filters to view the list of filters

Filtering Search Results from ArcGIS Server

  • Go to the Settings tab and make sure that Index Access Control Information is set to Yes as shown below:

  • Click Save when you are done

  • You will need to re-scan the location in order for the the ACL information to be indexed

  • Return to the Search Results page

  • Click Filters to view the list of filters

Filtering Search Results from Portal for ArcGIS

  • Go to the Settings tab and make sure that Index Access Control Information is set to Yes

  • Click Save when you are done

  • You will need to re-scan the location in order for the the ACL information to be indexed

  • Return to the Search Results page

  • Click Filters to view the list of filters